The Secretary for the Body Corporate for Northmarque (CTS 43944) has issued a Vote Outside of Committee Meeting (VOCM) to the committee for their decision. The details of this VOCM appear below. No action is required from Lot owners, this message is for your information only.
For questions about this VOCM, please contact the Secretary, David Pohlmann by email at secretary@northmarque.net.
Reference
Issue date
Expiry date
VOCM2512593
01–Dec–2025
22–Dec–2025
Motion
This motion is sensitive and its contents have been redacted to protect personal privacy.
Understand Votes Outside Committee Meetings
A Vote Outside Committee Meeting (VOCM) is a crucial process for committees to make some decisions without holding a physical or online meeting, by circulating a written motion to committee members and having them vote within a set time.
Part 4, Division 4 (Chapter 3) of the Body Corporate and Community Management (Accommodation Module) Regulation 2020 (Qld) provides the guide for how the process operates. The steps below explain the process for Lot owners.
The committee can only decide matters that are not 'restricted issues' (which must go to a general meeting) and must still follow the Body Corporate and Community Management Act 1997 (Qld) and the (Accommodation Module) Regulation.
Some committee decisions are made 'outside a committee meeting', meaning the committee members vote on a written motion (or verbally if an emergency) instead of meeting in person or by electronic means.
Aany voting committee member who owes a body corporate debt is not allowed to vote on the outside‑meeting motion.
The secretary (or another authorised committee member) must give notice of the motion to all committee members, or, in an emergency, to as many members as it is practical to contact.The normal rule is written notice, but in an emergency the notice can be oral or by another appropriate method.
At the same time as the committee is notified (or as soon as practicable in an emergency), advice of the motion must also be given to each lot owner, unless an owner has previously told the secretary in writing that they do not wish to receive advice of committee matters.
Each voting committee member who is entitled to vote then gives their vote on the motion, normally in writing; in an emergency, votes can also be given orally or by another appropriate method.
For most motions, voting must be completed within 21 days after the notice of the motion is given (this is called the 'relevant period').
The motion is decided if, within the relevant period, either
a majority of all committee members entitled to vote agree, or
one‑half or more of those members do not agree, in which case it is not passed.
Once the motion is decided, the committee must give written notice of the decision to the person who made the request or submitted the motion, as soon as practicable.
Any motion decided outside a committee meeting will be confirmed at the next committee meeting and recorded in the minutes.
If you have any questions or would like to learn more about this process, contact the Secretary, David Pohlmann by email at secretary@northmarque.net
